Welcome to Production Week

The Team – who to go to with questions

Lisa Greene – Questions related to boutique, bistro, timing, finding someone, rules, etc.

Doug Eicher and Karen Hammond – Tickets

Michele Fischer Paul – Boutique and Bistro

Howard Kirsner – Technical issues related to theater; General theater questions

Juliette and Beth – Timing for places etc.

Catherine – Costumes

Roman – Gwendolyn artistic questions

Ruth – Wyeth artistic questions

Carolyn – Pandora artistic questions

Tracy Dorman – Degas questions, office questions, or if you can’t find someone else

Communication

Once we are in the theater, we do not check the office phone as frequently.  Use the following cell phone numbers instead:

Lisa – 614-314-4464

Doug – 860-830-7000

Tracy – 860-306-1262

Production Week Schedule

Production week consists of 5 parts:

1.    Load in

2.    Tech rehearsal

3.    Dress rehearsal

4.    Production run

5.    Strike

To have a successful production, we need parents and other volunteers to be involved in all 5 areas.

Load In – Costumes, sets, props, bistro, boutique, and box office items are transferred from BTC to SJC.  Dressing rooms are set up.  The marley dance floor is put down and taped and lights (and usually drops) are hung.

Tech Rehearsal: All aspects of the production are brought together on stage for the first time.  This includes transferring the choreography from the studio to the stage, integrating the sound system, lights, sets, props, curtains etc.  Typically the tech rehearsal may include several runs of each segment.  Some may be walk throughs without music, others will be with music and full dancing.  Notes are often given after each section and at the end of each piece.  Those dancers not participating in a particular segment will be asked to sit quietly in the theater.  Please bring homework, reading materials or quiet activities.  Also – the tech rehearsal is when chaperones learn their roles regarding stage entrance and exits.  We will run Gwendolyn first on tech day followed by Wyeth.

Dress Rehearsal is a “test run” with make-up and costumes.  We will run Act 2, Gwendolyn first to release as many children early as possible.  After dinner, we will run Act 1 in order (Degas, Wyeth, Pandora, Le Corsiare).  Certain sections may need to be re-run.  It is important to run each Act entirely to ensure all aspects (technical and artistic) are working.

Production Week Schedule: The following schedule for production week is our best estimate for flow.  Please note that due to the nature of tech and dress rehearsal, we cannot guarantee end times.

Sat 4/28 – Load In begins at Studio

3:00 pm – Parent meeting at Studio

5:30 pm - Unload closets and stage in Tracy’s office

Wed 5/2 – Load In Day

4:15 pm - Load truck

5:00 pm - Unload at SJC

6:00 pm - Lay floor and tape

7:00 pm - Hang lights

Thursday 5/3 – Tech Rehearsal

3:30 pm - Tech Pandora

4:15 pm - Call for Tech

4:30 pm – Brief House rules

4:45 pm - Gwendolyn tech

6:15 pm - Dinner break

6:45 pm - Wyeth

7:30 pm - Degas

8:30 pm - Tech ends (Target time)

Friday 5/4 – Dress Rehearsal

4:00 pm – Call for all dancers

4:15 pm – Warm up class (Younger children upstairs, Level 3+ downstairs)

4:45 pm - Gwendolyn Dress

6:00 pm – Gwendolyn cast dismissed, dinner break

6:30 pm – Act 1 Run

9:00 pm – Target finish dress Act 1

Saturday 5/5 – Production Day and Strike

9:30 am – Call for Class Level 3 and Level 4 (note Level 3 barre only)

10:00 am – Warm up class

10:45 am – Call for all other dancers

11:00 am – Extra rehearsal – pieces TBD

12:00 pm – Lunch and costumes

12:30 pm – Doors open

1:00 pm – Matinee performance

3:00 pm – Talk back and autographs with author

4:45 pm – Call for evening performance

5:00 pm – Doors open

5:30 pm – Evening performance

7:30pm – Talk back and autographs with author

8:00pm – Strike

Shortly thereafter return to and unload at Studio

Theater Guidelines:

Spring Rep will be staged at the Hoffman Auditorium in the Bruyette Athenaeum in the Carol Autorino Center for the Arts and Humanities at Saint Joseph College in West Hartford.

Due to limited space in the dressing rooms and backstage, the younger dancers are provided their own space in an upstairs classroom.  The room is accessible from the front staircase in the foyer. 

Dancers will be assigned a section in the room for their belongings, by role, and are to remain with their assigned chaperones.  In addition to make-up, shoes, and tights assigned for the role, dancers should bring quiet activities as there will be a “down time”.

For security and safety reasons, parents are to walk the children into the theater and sign them in with the on-duty chaperone.  Parents must also check-out children when they pick them up.  There is no exception to this rule.

Once patrons begin to arrive, dancers should remain in the dressing room so that they are not visible to people in the lobby. Dancers should remain as QUIET as possible at all times.

Chaperones

We need a volunteer to create a check in sheet for all children and a point person/team for each role.  In order to chaperone, we need you to attend tech and dress rehearsal to learn what to do, where to go, etc.

Costumes:

Costumes are to be treated with care and are to be returned to their appropriate hanger following each dress rehearsal and performance.  A fee will be assessed for any costumes that are lost or damaged beyond normal wear and tear.

Reminder – absolutely NO eating, drinking, drawing, or coloring while in costume.

Make-up and Hair

Make-up is not required for tech rehearsal, but is required for dress rehearsal.  In general, we ask that dancers arrive to the theater with their make-up already applied.  This reduces the risk of damage to costumes.  Dancers should still bring their make-up to the performance so that touch ups can be done as needed.

Dress Code for Cast Members attending Act I in the audience

Dancers who are not in Act I may purchase a half price ticket.  As there will be only 15 minutes to get ready for Act II, please have hair and make-up done before the performance begins.  Also, in order to enter the theater dancers must be appropriately dressed, so as not to call attention to the fact that they are cast members.  This means a shirt (with sleeves) and either pants or a skirt (no sweatpants please) and street shoes.

Thank you!